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City of Moline, IL 619 16th Street, Moline, IL, United States
Nov 17, 2017
Full time
CHARACTERISTICS OF THE JOB Under the direction of the city administrator, performs duties and responsibilities of the city clerk as provided by statute, except as modified by the City Council in the Moline Code of Ordinances ; takes work direction from the city attorney and deputy city attorney on legal matters; performs a variety of administrative duties, including maintaining official, confidential records related to labor negotiations, personnel, claims against the City and other matters discussed in City Council executive sessions. Provides support to and performs specialized work for the Mayor, City Council and City Administrator. EXAMPLES OF DUTIES   Other duties may be assigned. Prepare agendas of City Council and Committee-of-the-Whole meetings, in accordance with applicable laws. Post weekly City Council and Committee-of-the-Whole agendas and meeting minutes in accordance with the Open Meetings Act, to include posting on the City website. Attend, record and transcribe proceedings of all City Council and Committee-of-the-Whole meetings, executive sessions and special meetings. Provide exceptional customer service to members of the public, City officials and other City employees, managers and department directors. Work cooperatively with the Law Department to ensure work is being performed in accordance with applicable laws and regulations. Train administrative staff to prepare City Council and Committee-of-the-Whole meeting agendas and to act in capacity of deputy city clerks at City Council and Committee-of-the-Whole meetings during the absence of the city clerk.   Coordinate liquor license application process and issue licenses with the mayor’s approval, as well as coordinate and attend liquor license hearings and maintain related records. Coordinate special event applications and City services in support of events and assist groups and individuals seeking information, permits and city council approval of special events. Answer official correspondence. Keep official records, papers, votes and proceedings of the city council and ensures the legal aspects of file maintenance are properly followed to minimize risk of substantial liability. Sign, in conjunction with the mayor, all ordinances, bonds and orders on the city treasury and affixes the seal of the city thereto. Record and file official city documents; maintain document files. Compose and format a variety of documents such as letters, memos, meeting minutes, agendas, forms, policies, procedures, reports, budgets, etc. Act as Local Election Official in accordance with state and local election code and law. Provide administrative support to the Mayor, City Council and City Administrator as needed. Coordinate Mayoral appointments to committees, commissions and boards and maintain information about terms of such appointments. Coordinate events such as the State of the City, Northwest Municipal League dinner and other events for the City as assigned. Answer phone, relay messages, process mail and respond to requests for information within established guidelines. Set up and maintain confidential employment, claim and administrative files and other City documents and records. Participate as assigned on special projects and committees. Assist in processing Freedom of Information Act requests as assigned. Retrieve and copy information and records of the city. Process purchase requisitions and maintain office supplies. Draft resolutions, ordinances and routine correspondence. REQUIREMENTS Training and Experience Bachelor’s degree from an accredited college with emphasis in business, office or public administration supplemented with advanced training in Microsoft Word and Outlook; considerable experience in progressively responsible administrative work; or any equivalent combination of training and experience that provides the required knowledge, skills and abilities.  Knowledge, Skills and Abilities Thorough knowledge of administrative support and office procedures, practices, systems and equipment; good knowledge of business English, arithmetic, spelling, grammar and knowledge of local government operations and requirements, including Roberts Rules of Order and knowledge of and compliance with the laws that impact the work performed and of project management practices.  Exceptional skill in public and employee relations and in maintaining effective working relationships; advanced skill in organizing, completing and reporting on projects; multitasking; composing clear, concise and informative documents; proofreading; using Microsoft Outlook, Word, Excel, Access PowerPoint, Publisher and document imaging software; skill in typing rapidly and performing data entry and all other work assignments with a high degree of accuracy and while dealing with frequent interruptions; and communicating verbally, over the phone and in person; and handling difficult situations in a tactful, firm manner.   Ability to maintain absolute confidentiality of information and situations encountered; draft, proofread and edit a variety of materials; prioritize work and meet deadlines; respond to requests for service in an accurate, timely and legal manner; define problems, collect data, establish facts and draw valid conclusions; solve practical problems involving several variables; understand, carry out, explain and interpret established policies, procedures and regulations; interpret a variety of instructions in written, oral, picture or schedule form; and perform routine budgeting and bookkeeping duties. Licenses, Certifications & Registrations Valid Illinois driver’s license or equivalent Notary Public within sixty (60) days of hire Membership and active participation in the Illinois Institute of Municipal Clerks (IIMC) or similar organization Physical Demands The physical demands described here are representative of those that must be met by an employee perform the essential functions of this job successfully.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk or hear and occasionally required to stand, walk and lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision and ability to adjust focus.  The noise level in the work environment is usually quiet. Residency Requirement The City Clerk must reside in the corporate limits of the City of Moline within 1 year of hire.
City of Seward Seward, AK, United States
Nov 16, 2017
Full time
The City of Seward is seeking applications from interested persons for the position described below.  All applicants should deliver a cover letter, application for employment, and current resume to the Personnel Office at 410 Adams Street, Seward, Alaska 99664.   This is a regular, full-time position with starting pay DOE.  This position assists the Utility Manager with the operations of the electric department to include, but not limited to, performing planning, organizing, directing, coordinating and controlling the activities of the electric department in accordance with established regulations, policies, plans, budgets and objectives.  Skills in basic electrical engineering, project management, operation of power systems and utility construction techniques.  Knowledge of electrical codes and standards.  Experience in field engineering and inspection of electric utility construction.  Capable of understanding engineering drawings, interpreting standard specifications and basic engineering manuals and performing basic surveys and staking.  Successful applicants must pass a background investigation and drug testing. Preference may be given to current City employees. A complete job description and employment application can be obtained from the City of Seward Personnel Office, 410 Adams Street, (907) 224-4074 or by emailing tfoster@cityofseward.net .   The City of Seward is an Equal Opportunity/Affirmative Action Employer
City of Seward Seward, AK, United States
Nov 16, 2017
Full time
The City of Seward is hiring a Deputy City Clerk . This is a regular, full time position paying $19.01/hr, with benefits. This is a progressive position with a progressive pay scale topping off at $27.53. Under the direction of the City Clerk, the Deputy City Clerk performs clerical work requiring extensive typing and computer data entry, and has direct contact with the general public and elected and appointed officials. Duties include: review and process applications for permits and licenses; attend City Council meetings and compose minutes; assist in preparing agenda packets; maintain records filing system for active, transient and archival records; serve as an Election Official. Completion of a Bachelor's Degree, or an Associate’s degree plus 4 years office experience, or 6 years of office experience with progressively responsible office administration duties. Work experience must include documented word processing skills, organizational skills, and excellent written and verbal communication. Some municipal government experience is preferred.  Preference may be given to qualified previous city employees. Interested applicants should submit an Application for Employment along with a cover letter, updated resume, and a writing sample to Human Resources. All applicants must be able to pass a background check and pre-employment drug screening.   More information can be found by contacting Human Resources at (907) 224-4074 or online at www.cityofseward.us. The City of Seward is an equal opportunity employer. The deadline to submit qualifications is December 1, 2017.    
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